What to Include in a VA Project Posting (With a Free Template)

The quality of your VA applications depends almost entirely on the quality of your posting. A vague posting attracts vague applicants. A specific, well-structured posting attracts professionals who know exactly what you need.

Here's what every VA project posting template should include — and a free template to get you started.

What to include in your VA project posting template

1. Business name and public link

VAs vet their clients too. Give them a website or social media profile so they can understand your business before applying.

2. Role summary

Describe what you actually need in 3–6 bullet points.

❌ Don't write "I need a VA."

✅ Write "I need someone to manage my Gmail inbox, respond to client inquiries using approved templates, and send weekly summary reports."

3. Core tasks

List every task you want the VA to own. Be specific.

❌ "Social media management" is vague.

✅ "Schedule 5 Instagram posts per week using our content calendar, respond to comments daily, and send a monthly analytics report" is clear.

4. Hours and commitment

• Do you need the VA to be available during set hours?

• How many hours per week?

• Is this ongoing, temporary, or project-based?

  
  

  VAs need to know if they can fit you into their roster.

5. Budget

Be transparent. VAs price their services based on scope and experience. Hiding your budget wastes everyone's time. If you don't know what to budget, say so, a good VA will propose pricing based on scope.

6. Tools and software

List the platforms your VA will need to use. Google Workspace, HoneyBook, Dubsado, QuickBooks, specific CRMs. A VA with experience in your tools will onboard faster.

7. Communication expectations

Do you need daily check-ins?

Weekly reports?

Slack availability during business hours?

Set these expectations upfront.

8. Start date

When do you need someone? This helps VAs know if they can take you on.

9. How to apply

Tell them exactly how to introduce themselves. A Loom video? A portfolio? A completed intake form? Give clear instructions.

Free VA project posting template

Business: [Your business name and website]

What I need: [3–6 bullet points describing the role]

Hours: [X hours per week, ongoing/temporary/project]

Budget: [$X/month or $X/project]

Tools: [List platforms]

Communication: [How and how often]

Start date: [Estimated]

To apply: [Specific instructions]

Ready to post your opportunity?

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